One verifiable HydroVac job file,ready for billing.

1. 00:00–00:35

   One job record

   Barrovía keeps a HydroVac job’s operational record together from setup through field closeout, office review, and customer approval. Teams use it to capture what happened and check the work before handing a completed job back to the office. The office continues billing in its ERP; Barrovía does not automatically issue an invoice or collect payment. This walkthrough uses clearly marked sample information, not a real customer job.

2. 00:35–01:15

   Create the job and plan its scope

   From Jobs, choose Create job. Enter the job code, customer name, site name, and job address. In Planned scope, summarize the work expected before the crew arrives: the requested work, limits, site access, and known constraints. Keep it specific enough to guide the crew and give the office a reference. Assign a supervisor and crew responsibility if appropriate; the crew entered later in the closeout records who actually worked. Save the job to create its draft closeout. If device location is available, capture it on site; otherwise keep the address as the location reference.

3. 01:15–02:10

   Capture the field record

   Open the job and complete its field closeout as work proceeds. Record total labor hours and list each crew member with their role. Add each piece of equipment and its usage hours, then enter materials with quantities and units. Record the water amount and unit. Capture the worksite location from the device when possible and attach photos that document the work. Add safety notes for site conditions, precautions, or follow-up in the closeout notes and safety review. Keep each item with this job rather than leaving it in separate messages. Before sending the record to the office, scan the fields and mark anything that still needs confirmation.

4. 02:10–03:20

   Review, correct, and finalize

   Back in the office, open the same job. Review the saved closeout alongside its operational report. Check hours, crew, equipment, materials, water, location, photos, and notes against the planned scope and the evidence in the record. Look for empty critical fields, totals that do not agree, or notes that conflict with the recorded work. The report is a working document: correct missing or outdated details, save the revision, and read it again. If evidence is absent, return the job to the field team instead of filling a gap by guessing. When the closeout and report are complete, confirm the required information and finalize the job. Finalizing preserves the reviewed closeout and report. Customer approval is still a separate step, and this does not create an invoice.

5. 03:20–04:05

   Record customer approval

   After office review, share the customer review link for this job. The customer sees a read-only work record and can confirm acceptance or ask the office to make a correction. Record the customer’s name and approval date, then use the available confirmation or signature option. The approval stays with the same job file, beside the closeout and final report. If the customer asks for a change, keep the job in review and resolve that request before treating it as approved.

6. 04:05–05:00

   Validate and hand off to the ERP

   Before handoff, review the saved quantities and the validation checklist. Confirm the values for hours, crew, equipment, materials, water, the report, and customer approval; check any flagged mismatch and correct the source record. When the closeout is final, customer approval is recorded, and validation is complete, the job can show Ready to bill. That status means the completed job file is ready for the office to continue its existing ERP billing process. Barrovía does not generate an invoice automatically, send a bill from your ERP, or charge the customer’s payment method. Your office chooses when and how to bill.

Prefer the quick visual? Watch the 15-second silent demo.